SCHOOL MANAGEMENT SYSTEM • BUILT FOR KENYA

The School Management System Built for Kenyan Schools

WIK Scholar runs a Kenyan school end to end: CBC assessments and report cards, school fees with native M-Pesa collection, payroll with Kenya's statutory deductions, KEMIS-ready learner records and a parent portal, all in one system for primary, junior and senior schools.

Start Free 14-Day Trial Visit the WIK Scholar site →
CBC
Grade 1 to Senior School, 4-level or 8-level KJSEA scales
M-Pesa
Paybill & STK Push matched to learners automatically
26
Modules sharing one learner record
14 days
Free trial, full features, no card required
ONE SYSTEM, EVERY OFFICE

Everything a Kenyan School Runs On

Every module reads the same learner record, so a correction made once is correct everywhere: in the fee ledger, on the report card and in the parent portal.

CBC Assessments & Report Cards

Assess learners the way the Competency-Based Curriculum defines it, and send branded report cards to parents.

  • Strands per learning area with rubric entry
  • EE/ME/AE/BE or eight-level KJSEA scales
  • SBA blended with exams into a composite level
  • Core competencies, values & Senior School pathways
  • Bulk PDF report cards with SMS & email to guardians

CBC report card software →

M-Pesa School Fees

Fee payments that reconcile themselves instead of being matched by hand from Paybill statements.

  • Paybill (C2B) matched by admission number or UPI
  • STK Push from the bursar screen & parent portal
  • Unmatched-payments queue: money is never lost
  • Sequential audited receipts & daily cash-up
  • Money goes straight to the school's own Paybill

M-Pesa school fees system →

Fees Management & eTIMS

One fee ledger per learner that every payment, discount and bursary posts to.

  • Fee structures per grade, billed termly or annually
  • Waivers & sibling discounts with audited reasons
  • NG-CDF & county bursary cheque tracking
  • Arrears reports & fee statements as PDF
  • KRA eTIMS fiscalisation with QR receipts

School fees management →

School Payroll

Staff payroll with Kenya's statutory deductions kept as editable, dated rates.

  • PAYE, SHIF, NSSF & Affordable Housing Levy
  • Preview every payslip before finalising
  • Payslip PDFs, bank file & NSSF file
  • Salary advances with approval controls
  • Net pay sent to staff by M-Pesa B2C

School payroll software →

Parent Portal

The answers parents call the office about, on their phone, with one login for every child.

  • Fee balances, statements & M-Pesa payment
  • Results & report card downloads
  • Homework, school diary & circulars
  • One-time pickup codes & pocket money
  • Runs in the browser, no app download

School parent portal →

KEMIS, Boarding & Child Safety

Ministry-ready records and the controls that tell you where every learner is.

  • UPI validation & KEMIS readiness gap report
  • Learner register export (CSV or Excel)
  • Dorms, beds, roll calls & exeat passes
  • Secure gate pickup & dismissal notices
  • Data Protection Act, 2019 tooling

KEMIS learner records →  ·  Boarding →

See all 26 WIK Scholar modules →
THE STORY BEHIND IT

Why We Built WIK Scholar

CBC grading and fee reconciliation are where Kenyan school offices lose the most time. Read how WIK Scholar approaches both.

WIK Scholar: Solving CBC & Fee Management for Schools →
Got Questions?

Common Questions About WIK Scholar

WIK Scholar is a school management system for Kenyan primary, junior and senior schools: CBC assessments, report cards, fees and M-Pesa, payroll and a parent portal in one web-based system.

Big school or special requirements?

Talk directly with our team in Nairobi for a guided walkthrough.

What is WIK Scholar?
WIK Scholar is a school management system built for Kenyan primary, junior and senior schools. It covers CBC assessments and report cards, school fees with native M-Pesa collection, payroll, KEMIS-ready learner records, boarding and child safety, and a parent portal in one web-based system.
Does WIK Scholar support the CBC curriculum?
Yes. It supports the full CBC ladder from Grade 1 to Senior School (Grades 10 to 12), strands per learning area, the four-level EE/ME/AE/BE rubric or the eight-level KJSEA scale, SBA blended with exams, and Senior School pathways.
Can parents pay school fees through M-Pesa?
Yes. Parents pay to the school's own Paybill or through an STK Push prompt from the parent portal. Payments are matched to the learner automatically and a sequential receipt is issued; anything that cannot be matched goes to a queue for the bursar.
Is there a free trial?
Yes. Any school can create an account and use every module free for 14 days, with no card required. Larger schools can also book a guided walkthrough.

Try WIK Scholar With Your Own School

Create your school in minutes and explore every module free for 14 days, or book a guided walkthrough with the team that built it.

Start Free Trial Book a Walkthrough